Businesses need measures to protect their assets, customers, employees and even infrastructure in the case of an emergency. Emergencies can come in form of fire, floods, disease, tornados, terrorism and all the other bad things that can affect a business negatively. An example of an emergency is the ongoing coronavirus pandemic that is just but a few reasons why businesses should have business emergency plans. The world we are living in is full of uncertainty and the future is secretive. While you cannot change what the future has in store for you, you can prepare for whatever it may throw your way and hope for the best and thus the need for such plans.
A Business emergency plan can be said to be a set of instructions or measures taken by a business and employees in case of an emergency eg fire, floods, disease, tornado etc. The plan will help keep employees and assets safe, help businesses survive disasters and also offer quick recovery to the business.
There are some of the things that businesses should put in mind or at least consider while formulating a business plan. The list below is of what one should do when writing down a good and effective emergency plan.
1. Build an emergency preparedness team.
In order to curb the effects an emergency has on a business, a team needs to be put in place. Each and every member in the team needs to be aware of his or her roles in the team. The advantage of this is that the team may guide the employee force through the disaster, protect the business assets and may also come in handy in continuity planning after the disaster.
2. Focus on prevention
It is said prevention is better than cure. The same applies here. When writing down your plan mainly major on prevention. Perform regular audits on your systems like fire systems and also asses risks to know, prepare and see what you can do to prevent them from happening. Also you should check on the impacts disaster can have on your business for good prevention techniques.
3. Have a continuity plan
You need to stay in business even after the disaster and hence the need for a business continuity plan. Take stock; know what is the minimum amount of money you need for your business to stay operational.
4. Have emergency contacts
You should have a list of agencies that you can contact for help during an emergency. This may come in handy as they may help you before the disaster affects your business greatly.
5. Create an action plan
You need to have an action plan in case an emergency do take place. Here you can talk about how you will respond to the emergency and what cause of action to take before, during and after an emergency.
6. Consider training your staff
Your staff’s life should be a top priority. Your staff should know what they should do when something happens or even have a rough idea of what they should do when something they never expected happen thus the need for training your staff arises. Train your staff on what to do when something happens. This way they will have the knowledge and you will also be saving their lives in the process.
7. Establish an evacuation plan.
You should mark several exit routes that your employees can take when something unusual happens.
8. Protect vital records and back up critical data and programs.
There are some records, data and even programs that your business cannot do without or will struggle if you didn’t have them. In that case you should consider making their safety a top priority. You can protect you vital records eg by putting them somewhere safe where they will not be destroyed no matter the nature of the disaster. Like you can consider putting your records in a fireproof safe to prevent them from fire. You should also back up critical data and programs more oftenly just in case the unexpected happen.
9. Monitor threats
Keep friends close but enemies closer. Monitor what things posses themselves as threats to your business so as to enable you to thrash them before they happen or respond to them appropriately and quickly when they happen to prevent further damage.
10. Understand insurance
Review the insurance policy with your insurance agent so that you can have a proper understanding of the nature of your coverage. This way you will know what your insurance will cover and what it will not when a disaster occur.
It is criminal for your business not to have a business emergency plan. The best thing that can happen to you after a disaster is knowing that your business can still get on its feet no matter the damages. Therefore it is good to have a plan.